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How To Structure Wedding Invitations

bridaltodo

Updated: Jul 18, 2024


Wedding Invitation Design

Creating a wedding invitation involves careful consideration of various elements to ensure that it conveys all necessary information while reflecting the couple's personal style and the tone of their wedding. Here’s a comprehensive guide to the structure and contents of a wedding invitation:

1. Invitation Elements


A. Outer Envelope

  • Purpose: Protects the invitation and other enclosures.

  • Details to Include: Handwritten or printed address of the recipient. The return address (often the parents' or the couple's home) is typically printed or handwritten on the back flap.


B. Inner Envelope

  • Purpose: Holds the invitation suite neatly together.

  • Details to Include: The names of the invitees. It can include specific names if children or additional guests are invited.


2. Main Invitation Card


  • Purpose: The core piece that provides essential details about the wedding.

  • Details to Include:

    • Host Line: Indicates who is hosting the wedding. Traditional phrasing might be "Mr. and Mrs. John Smith request the honor of your presence at the marriage of their daughter..."

    • The Couple's Names: The bride’s name typically appears first.

    • Date and Time: Written in full, for example, "Saturday, the fifth of June, two thousand twenty-four, at half-past four in the afternoon."

    • Venue Information: Include the full name and address of the ceremony location.

    • Reception Information (if applicable): If the reception is at a different location, include that address as well. If it’s at the same venue, a simple “reception to follow” can suffice.


3. Additional Enclosures


A. Reception Card

  • Purpose: Provides details about the reception.

  • Details to Include: Location, time, and additional information like dress code if it differs from the ceremony.


B. Response Card (RSVP)

  • Purpose: Collects responses from invitees regarding their attendance.

  • Details to Include:

    • Response Request Line: "The favor of a reply is requested by..." with a date.

    • Acceptance and Decline Lines: "Accepts with pleasure" and "Declines with regret" are common phrases.

    • Meal Choices: If offering meal options, include checkboxes for each selection.

    • RSVP Envelope: Pre-addressed and stamped to facilitate easy return.


C. Directions and Accommodations Card

  • Purpose: Provides directions to the venue and information about accommodations.

  • Details to Include:

    • Directions: Clear instructions or a map to the ceremony and reception locations.

    • Accommodations: List nearby hotels, mention any room blocks reserved, and include booking details.

    • Transportation: Transportation is provided, include schedules and pick-up points.


4. Optional Enclosures


A. Website Card

  • Purpose: Directs guests to the couple’s wedding website for more information.

  • Details to Include: URL and a brief mention of what can be found there, such as registry information, detailed schedule, or travel details.


B. Itinerary Card

  • Purpose: Outlines the schedule for wedding events.

  • Details to Include: Dates, times, and locations for events like the rehearsal dinner, wedding ceremony, and reception.


5. Design Elements


A. Style and Theme

  • Purpose: Reflects the couple’s style and the wedding’s theme.

  • Details to Consider: Colors, fonts, and motifs that match the wedding decor and vibe.


B. Typography

  • Purpose: Ensures readability and elegance.

  • Details to Consider: Traditional fonts for formal weddings, more playful or modern fonts for casual or themed weddings.


C. Paper Quality

  • Purpose: Enhances the tactile experience and sets the tone for the event.

  • Details to Consider: Choose high-quality cardstock, textured paper, or even handmade paper for a unique feel.


6. Wording and Etiquette


A. Formal vs. Informal

  • Purpose: Sets the tone for the wedding.

  • Details to Include: Use formal language for traditional weddings and more relaxed wording for casual or themed weddings.


B. Including Parents’ Names

  • Purpose: Acknowledges hosts and family involvement.

  • Details to Include: Traditionally, the bride's parents are listed first if they are hosting. If both sets of parents are hosting, both names can be included.


C. Couple Hosting

  • Purpose: Indicates the couple is hosting their own wedding.

  • Details to Include: "Together with their families" or simply the couple’s names if they are the primary hosts.


7. Assembly and Mailing


A. Assembling the Invitation Suite

  • Purpose: Ensures everything is properly organized and protected.

  • Steps to Follow:

    • Place the main invitation on the bottom.

    • Stack other cards (RSVP, reception, directions) on top, from largest to smallest.

    • Insert into the inner envelope, print side up.

    • Place the inner envelope into the outer envelope.


B. Mailing Considerations

  • Purpose: Ensure timely and safe delivery.

  • Details to Consider: Weigh a complete invitation to determine postage, consider hand-canceling to avoid machine damage, and mail 10 weeks before the wedding date.



By meticulously following this structure, couples can create wedding invitations that are informative, elegant, and reflective of their special day.
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